Privacy Policy for lynchcanyontrailrun.com
We maintain an unwavering dedication to protecting and preserving all personal data provided by our website visitors and service users, implementing robust and comprehensive security measures throughout our services and operations.
This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data. In this role, we are responsible for ensuring the proper handling, processing, and protection of all personal data submitted through our website.
We may process usage data (“usage data”), which comprehensively includes browser type, operating system, page views, navigation paths, timing and duration of visits, click patterns, and interaction methods. This information is collected through server logs, cookies, and website analytics tools and may include timestamps of page access, features utilized, and download activities. The source of this data is our analytics tracking system and server monitoring tools. We process this information for several important purposes, including improving website performance, enhancing user experience, analyzing traffic patterns, and optimizing content delivery, which enables us to provide better service, maintain security, and develop enhanced features. The legal basis for this processing is our legitimate interests in monitoring and improving our website and services.
We may process account data (“account data”), which comprehensively includes email address, username, password hash, account preferences, notification settings, and login history. This information is collected through registration forms, account updates, and user preferences settings and may include security questions, two-factor authentication settings, and communication preferences. The source of this data is direct user input during account creation and management. We process this information for account authentication, security monitoring, service provision, and communication purposes, which enables us to maintain account security, provide personalized services, and manage user relationships. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
We may process profile data (“profile data”), which comprehensively includes name, age, gender, location, running preferences, race history, and athletic goals. This information is collected through profile creation forms, questionnaires, and activity tracking and may include performance metrics, training logs, and competition results. The source of this data is user-provided information and activity tracking systems. We process this information for personalizing user experience, matching running partners, providing training recommendations, and facilitating event registration, which enables us to deliver customized content, enhance community features, and improve service delivery. The legal basis for this processing is our legitimate interests in providing personalized services and maintaining an engaged user community.
Your Rights:
Right to Access: You have the right to obtain confirmation about whether we process your personal data and request copies of this data. This includes the ability to receive information about data categories, processing purposes, and third-party disclosures. To exercise this right, you can submit a formal request through our data access portal or contact our privacy team directly. We will respond within 30 days and may require government-issued identification, proof of address, and account verification to verify your identity.
Right to Rectification: You have the right to have inaccurate personal data corrected and incomplete data completed. This includes the ability to update profile information, correct account details, and modify preferences. To exercise this right, you can access your account settings or submit a correction request through our support system. We will process valid requests within 15 days and may require account login credentials, email verification, and specific details about the information to be corrected.
Right to Erasure: You have the right to request the deletion of your personal data when it’s no longer necessary for its original purpose. This includes the ability to delete account information, remove profile data, and withdraw processing consent. To exercise this right, you can initiate account deletion through your settings or submit a formal erasure request. We will complete the process within 30 days and may require password confirmation, written confirmation of intent, and identity verification documents.
Right to Restrict Processing: You have the right to limit how we use your personal data when you have legitimate reasons for doing so. This includes the ability to pause data processing, limit data usage, and temporarily suspend account activities. To exercise this right, you can adjust your privacy settings or submit a processing restriction request. We will implement restrictions within 7 days and may require account verification, specific restriction parameters, and confirmation of understanding the service limitations.
Right to Data Portability: You have the right to receive your personal data in a structured, commonly used format and transmit it to another controller. This includes the ability to export account data, transfer profile information, and receive activity history. To exercise this right, you can use our data export tool or submit a portability request through our privacy center. We will provide the data within 30 days and may require account authentication, format specifications, and receiving controller information.Data Processing and Security
At lynchcanyontrailrun.com, we process several categories of data to provide our services:
We process Service Data which includes registration details, user profiles, and activity logs. This processing involves automated collection and analysis, enabling us to manage user accounts and provide personalized services. For example, in the context of trail running events, this includes participant registration information, timing data, and course preferences. The legal basis for this processing is performance of contract and legitimate interests, specifically to facilitate event participation and improve user experience.
We process Technical Data which includes device information, IP addresses, browser types, and system configurations. This processing involves automated logging and analysis, enabling us to optimize site performance and ensure compatibility. For example, this includes tracking page load times and identifying technical issues during race registration. The legal basis for this processing is legitimate interests, specifically to maintain and improve our technical infrastructure.
We process Communication Data which includes email correspondence, support tickets, and event notifications. This processing involves message handling and response management, enabling us to provide customer support and event updates. For example, this includes pre-race communications and post-event feedback collection. The legal basis for this processing is consent and legitimate interests, specifically to maintain effective communication with participants.
We process Transaction Data which includes payment information, purchase history, and refund records. This processing involves secure payment processing and financial record keeping, enabling us to manage race registrations and merchandise sales. For example, this includes processing entry fees and handling merchandise transactions. The legal basis for this processing is performance of contract and legal obligation, specifically to complete financial transactions and maintain required records.
We process Preference Data which includes marketing preferences, notification settings, and customization choices. This processing involves preference management and personalization, enabling us to deliver tailored content and communications. For example, this includes event recommendations based on past participation. The legal basis for this processing is consent, specifically to provide personalized services and communications.
Security Measures
To protect your data, we implement:
– Our comprehensive encryption protocols ensure end-to-end protection of your data, incorporating industry-standard algorithms and regular security updates to maintain data integrity.
– We implement multi-layered security infrastructure, including advanced firewalls and intrusion detection systems that continuously monitor for and prevent unauthorized access attempts.
– Access to personal data is strictly controlled through role-based permissions, multi-factor authentication, and detailed access logs.
– Our continuous monitoring systems provide real-time threat detection and automated response protocols.
– We maintain comprehensive backup procedures with encrypted offsite storage and regular recovery testing.
– All staff undergo regular security awareness training and must comply with detailed data protection protocols.
International Transfers
We may transfer your personal data to countries outside your jurisdiction. These transfers are protected by appropriate safeguards, including Standard Contractual Clauses, Privacy Shield certification, and Binding Corporate Rules. Each international transfer is conducted under strict protocols that ensure:
– Adequate data protection standards
– Compliant processing procedures
– Enforceable data subject rights
– Effective legal remedies
International transfers are protected by GDPR standards, ISO 27001 certification, and regional data protection regulations, ensuring compliance with international privacy laws. We implement additional measures including:
– Regular compliance audits
– Data protection impact assessments
– Documented transfer mechanisms
– Continuous monitoring procedures
Regarding international transfers, you maintain specific rights including:
– Right to information about transfers
– Right to object to transfers
– Right to withdraw consent
– Right to data protection guarantees
Data Retention
We maintain specific retention periods for different data categories:
Account Information: 3 years after last activity or account closure
Usage Data: 2 years from collection
Transaction Records: 7 years for tax and audit purposes
Communication History: 3 years from last interaction
Technical Logs: 1 year from creation
These retention periods are determined by:
– Legal requirements
– Business purposes
– Technical necessities
– User preferences
Special circumstances affecting retention:
– Legal obligations
– Dispute resolution
– Security investigationsCookie Policy for lynchcanyontrailrun.com
Essential cookies are fundamental to website functionality. These cookies enable secure user authentication, maintain session stability, and ensure basic site operations. We use them specifically for:
– User authentication and secure login sessions
– Security measures to protect user data
– Basic site operations including page loading
– Session management for race registration
– Technical stability during event signups
Functional cookies enhance your experience by remembering your preferences. They enable:
– Language preferences for international participants
– Region-specific course information
– User interface customization for race dashboard
– Feature optimization for event registration
– Personalized settings for race updates
Analytics cookies help us understand user behavior. They collect information about:
– Page interactions with course maps and registration forms
– Navigation patterns through event listings
– Feature usage of training resources
– Session duration on race information pages
– User preferences for event categories
Performance cookies assess and improve website operation by:
– Monitoring site speed during peak registration periods
– Identifying technical issues in the signup process
– Optimizing content delivery of course maps
– Analyzing user experience during registration
– Tracking system performance for race day updates
Cookie Management
You can control cookie preferences through:
– Browser settings
– Cookie consent tools on our race platform
– Privacy preferences in your account
– Account settings for race notifications
For EU residents, we ensure:
– Explicit consent mechanisms before data collection
– Data minimization in race registrations
– Purpose limitation for collected information
– Storage limitations on participant data
– Processing transparency throughout registration
California residents have additional rights:
– Right to know about personal information collected during registration
– Right to delete personal data from race records
– Right to opt-out of data sales
– Right to non-discrimination in race participation
– Right to access collected information
Regarding users under 13:
– Age verification requirements for youth divisions
– Parental consent procedures for minor registration
– Limited data collection from young participants
– Special protection measures for youth information
– Parental access rights to minor registrations
Policy updates involve:
– Regular review procedures of race policies
– User notifications of significant changes
– Consent renewal when required for participation
– Clear change documentation
– Continuous compliance monitoring
For privacy-related inquiries:
– Primary Contact: [email protected]
– Response Time: Within 48 hours
– Verification Required: For data-related requests
– Available Support: Privacy concerns, data requests, rights exercise
This policy was created specifically for lynchcanyontrailrun.com and covers all associated services within the trail running event industry.